Property Management
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Keep vendor information, scheduling, and service follow-up organized across your portfolio.
People who know the work
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Responsibilities
Organize vendors
Maintain contact records, service areas, onboarding documents, and client-required renewal dates.
Coordinate service
Confirm availability, share approved scopes, and track scheduling and access arrangements.
Track exceptions
Flag missing documents, overdue responses, and discrepancies for the property team to resolve.
What we look for
Experience verification, English assessment, skills testing, references, and background checks. We also look for the role-specific judgment below.
What Rithm Desk looks for
Vendor coordination experience
Experience managing multiple service providers, changing schedules, and time-sensitive follow-up.
Document discipline
Checks completeness and expiration dates instead of assuming a submitted file is sufficient.
Scope awareness
Can relay approved instructions clearly and spot requests that need client authorization.
How ability can be demonstrated
Onboarding review
Check a sample vendor file against a provided onboarding checklist.
Scheduling exercise
Coordinate competing availability and identify unresolved access requirements.
Exception exercise
Draft a concise escalation for a service scope that differs from the approved request.
Illustrative exercises, tailored to the role and your workflow.
Systems
Relevant experience may include vendor records in AppFolio or Buildium, work-order platforms, spreadsheets, and shared document systems.
How they work with your team
Your team approves vendors, commercial terms, insurance requirements, and changes in service scope. The coordinator tracks requirements and routes decisions for approval.
Key metrics
The numbers this role is accountable for in your workflow.
Training
Lessons coming soon
Every placement completes Core Foundations plus this role track. Your own SOPs are layered on at onboarding.
Ready to hire?
Let’s define the responsibilities, experience, and schedule your team needs.