Real Estate
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Track contract deadlines, documents, and closing coordination from acceptance to close.
People who know the work
Explore this role
Responsibilities
Open and organize the file
Set up the transaction checklist from approved source documents, record key dates, and confirm contacts and document versions.
Coordinate milestones
Track inspection, financing, appraisal, and document milestones as directed. Follow up with agents and service providers and flag delays.
Prepare the closing handoff
Check the file for missing signatures or attachments, confirm administrative arrangements, and organize the final record for review.
What we look for
Experience verification, English assessment, skills testing, references, and background checks. We also look for the role-specific judgment below.
What Rithm Desk looks for
Transaction experience
Can describe the administrative path from an accepted offer to closing, including common bottlenecks and handoffs.
Deadline precision
Checks dates against source documents and escalates uncertainty rather than interpreting terms independently.
Proactive communication
Provides concise updates that distinguish completed tasks from outstanding decisions.
How ability can be demonstrated
Timeline exercise
Build a milestone tracker from a fictional transaction packet with dates supplied by the agent.
File audit
Identify missing signatures, inconsistent versions, and incomplete attachments.
Delay update
Draft an update about an outstanding appraisal with clear follow-up ownership.
Illustrative exercises, tailored to the role and your workflow.
Systems
Relevant experience may include Dotloop, SkySlope, DocuSign, transaction checklists, shared calendars, and your brokerage’s document system.
How they work with your team
Your broker or agent approves deadlines, contract interpretations, negotiations, and client advice. Permitted duties depend on location, licensing, and brokerage policy.
Key metrics
The numbers this role is accountable for in your workflow.
Deadline accuracy
Contract deadlines met with nothing missed.
File completeness
Transaction files with every required document.
Transaction turnaround
Time to open and set up a new file.
Follow-up completion
Party follow-ups done on schedule.
Closing coordination accuracy
Closings that happen on the planned date.
Training
Lessons coming soon
Every placement completes Core Foundations plus this role track. Your own SOPs are layered on at onboarding.
From accepted offer to closing
Opening the file and the timeline
Contract deadlines and checklists
Inspections, appraisals and financing milestones
Working with title, lenders and agents
Signatures, disclosures and amendments
Closing day logistics
Licensing boundaries and archiving
Ready to hire?
Let’s define the responsibilities, experience, and schedule your team needs.