Property Management
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Bring new owners and properties into your systems with complete records and clear handoffs.
People who know the work
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Responsibilities
Collect the onboarding file
Collect owner contact details, management documents, property records, vendor information, leases, and access instructions. Track outstanding items and responsible contacts.
Prepare system records
Enter approved information, reconcile source details, and flag discrepancies before records are put into use.
Coordinate launch readiness
Maintain the onboarding checklist, prepare internal handoffs, and confirm that unresolved items have an owner.
What we look for
Experience verification, English assessment, skills testing, references, and background checks. We also look for the role-specific judgment below.
What Rithm Desk looks for
Onboarding experience
Has coordinated information from multiple parties and worked against a defined readiness checklist.
Data accuracy
Checks addresses, names, unit identifiers, and dates against source documents.
Follow-up persistence
Can obtain missing information courteously while making delays visible.
How ability can be demonstrated
Source comparison
Compare a sample property file with a draft system record and identify inconsistencies.
Checklist exercise
Build an onboarding tracker showing missing items, owners, and deadlines.
Handoff exercise
Prepare a launch-readiness summary with unresolved exceptions clearly marked.
Illustrative exercises, tailored to the role and your workflow.
Systems
Relevant tools may include property management platforms, spreadsheets, document portals, and onboarding checklists.
How they work with your team
Your team approves management agreements, financial opening balances, operating requirements, and readiness to launch. The coordinator prepares and tracks the supporting work.
Key metrics
The numbers this role is accountable for in your workflow.
Onboarding completion time
Days from signed agreement to a property fully set up.
Data accuracy
Property, unit and resident data entered correctly.
Documentation completion
Required documents collected and filed.
Missing-item resolution
Gaps found and closed before handoff.
Handoff success
Properties handed to PM and accounting with nothing missing.
Training
Lessons coming soon
Every placement completes Core Foundations plus this role track. Your own SOPs are layered on at onboarding.
What a clean onboarding looks like
Checklists and owner document requests
Property and unit setup
Leases, rent rolls and resident data
Vendors, insurance and compliance documents
Balances, deposits and ledger transfers
Handoffs to PM and accounting
Ready to hire?
Let’s define the responsibilities, experience, and schedule your team needs.