Property Management
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Organize vendor invoices, payment records, rent receipts, and balance follow-up.
People who know the work
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Responsibilities
Organize accounts payable
Review vendor invoices, check for duplicates, match work-order support, and code charges by property before routing them for approval.
Support accounts receivable
Record receipts using your procedures, compare rent rolls with ledger balances, and flag unapplied payments or discrepancies for review.
Keep balances moving
Maintain payable and receivable trackers, reconcile vendor statements, and follow up on outstanding items using approved communication.
What we look for
Experience verification, English assessment, skills testing, references, and background checks. We also look for the role-specific judgment below.
What Rithm Desk looks for
AP and AR experience
Has worked with both invoice processing and payment or receipt records, ideally across multiple properties.
Accuracy with exceptions
Can explain how they identify duplicate bills, mismatched balances, and incorrect property coding.
Controls and discretion
Handles financial records carefully, verifies unusual payment changes, and knows which actions need approval.
How ability can be demonstrated
Invoice review
Identify duplicates, missing support, and coding issues in a sample invoice batch.
Receipt matching
Match sample receipts to resident ledgers and flag unapplied amounts or discrepancies.
Balance follow-up
Prepare an aging tracker and a clear follow-up message without promising unapproved payment terms.
Illustrative exercises, tailored to the role and your workflow.
Systems
Relevant experience may include AppFolio, Buildium, QuickBooks, or your accounting system. We confirm the candidate’s actual invoice, receipt, and reconciliation work.
How they work with your team
Your team approves payments, bank-detail changes, adjustments, collection actions, and payment arrangements. The assistant prepares records and follows up within your procedures.
Key metrics
The numbers this role is accountable for in your workflow.
Invoice processing time
Days from invoice received to entered and routed.
Payment posting accuracy
Payments applied to the right ledger the first time.
AR follow-up completion
Balance follow-ups done per your procedure.
Reconciliation accuracy
Reports that tie out with no unexplained gaps.
Aging report accuracy
Aging reports that match the ledgers.
Month-end completion
AP/AR close tasks done on schedule.
Training
Lessons coming soon
Every placement completes Core Foundations plus this role track. Your own SOPs are layered on at onboarding.
AP and AR in property management
Vendor invoices: entry, matching and coding
Approvals and pending invoices
Vendor records and recurring bills
Resident payments and posting
Delinquency follow-up by the book
Reconciliation, reports and month-end
Ready to hire?
Let’s define the responsibilities, experience, and schedule your team needs.